Hybrid Offices Mean Choosing Collaboration Systems that fit Your Workforce

Aug 11, 2022 4:07:35 PM

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Video conferencing software is becoming the norm. Nearly every company in the post pandemic world has Zoom, or Teams, or even Google at the ready when a meeting need arrises. However, not every organization is prepared from an equipment perspective. The hybrid workplace is growing seemingly by the minute and the majority of meetings have various remote participants, paired with in-office attendees. The meeting needs have function and be met for both of them and that takes up-to-date av equipment.

Maintaining employee relationships and increasing productivity is vital for company success, and if workers in multiple locations aren't able to communicate effectively than your are heading towards a company-wide disaster.  With the rapid pace of change happening worldwide, organizations are seeking a multitude of ways to stay connected to their often global teams and efficiently run their businesses to a profitable bottom line at the end of the year.

Here are a few items we recommend discussing internally, or with your AV partner as you approach your next hardware refresh. 

Discussion Point: How Many Attendees need accommodation?

Will you be having one-on-one meetings? Will there be multiple locations you need to stream from? Will you have global participants? You might even need to account for the executive team in individual offices. To capture the appropriate sound and imagery of an individual person vs. the entirety of a room, you will need different solutions. The later, simply cannot be accommodated by the use of a webcam, or a single laptop speaker, and/or microphone. It's also good to think about whether you're going to be in meetings that are one person to many, or many people telling a message to a single location participant. 

Discussion Point:Where are they usually located?

You might not think location matters, but it does. You need to account not only for things like time zones, and individual schedules, but hardware requirements of a specific space. For instance, if you have a lot of global participants, the av equipment needed in one country may differ in terms of what is available for use in another. Individual conference rooms also have different needs. A small huddle room might only need a display and a table top control paired with a few speakers in the room. On the other hand, a larger conference room might need multiple displays, table-top microphones, multiple cameras through the room, and more. 

Discussion Point: dOES vIDEO quALITY mATTER?

In order to clearly communicate and also impress clients, and prospects your video quality needs to be sharp and in the highest definition possible. This is where multiple high definition cameras, or even multi-angle cameras are so valuable and need to be considered for your space. The quality of your camera, or cameras (depending on room size and features) are essential to being able to produce quality video in your meeting stream.

Discussion Point:dON'T FORGET AUDIO

Often forgotten, audio matters. You can't have a successful meeting without being able to communicate. This is especially true when not everyone is in the same room and there are hybrid and remote attendees. Having additional coverage with ceiling mountain microphones, or even table microphones for in-person attendees can make all of the difference. Additionally, providing speakers, or microphones for your remote workers can also add a layer to their audio experience that promotes clear and uninterrupted sound. 

 

 

Topics: Video Audio

Jacob Zupancic

Written by Jacob Zupancic

Jake is an Account Manager at PTG. He is responsible for taking care of existing clients and ensuring that any new projects are taken care of. As part of his role, he is also charged with the task of finding new and innovative ways to expand PTG's portfolio of clients.

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